February 1, 2018 VRSD Board Meeting

NOTICE OF MEETING
NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, February 1, 2018 at 8:30 a.m., at the Ventura Regional Sanitation District office, 1001 Partridge Drive, Ventura, California. The business to be transacted is as follows:

AGENDA
The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

 

1. Call Meeting to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors)
Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4. Public Comment (Items not on the agenda – 5 minute limit)
Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CLOSED SESSION (Item 5 only)
It is the intention of the Ventura Regional Sanitation District Board of Directors to meet in closed session to consider the following:
5. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED
LITIGATION
Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2): One case
CONSENT AGENDA (Item 6 only) Matters listed under Consent Agenda are considered to be routine, noncontroversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

6. Approval of Minutes: January 11, 2018 Special Meeting

REGULAR AGENDA (Items 7 through 9)

7. 2018 Committee Appointments

It is recommended the Board:

A. Approve appointment of Chairman Monahan, Chairman-elect Kildee, and
former Chairman Weirick to the Executive Committee; and

B. Approve Chairman Monahan’s recommendations for appointments to the
Facilities Committee, Personnel & Finance Committee, and Ventura County
Regional Energy Alliance.

8. VRSD Overhead Allocation Methodology

A. Receive and file staff’s presentation regarding overhead allocation; and

B. Provide direction for staff.

9. Thomas Fire Update

Staff will provide the latest information regarding facility damages, repairs, costs, reimbursements, and acceptance of fire debris at the Toland Road Landfill.

INFORMATION ITEMS (Items 10 through 13)
It is recommended that the Board receive and file the following:

10. Revenue and Expense Report: December 2017

11. Disbursement Report: (None)

12. Investment Report: December 2017

13. Future Meetings, Seminars and Conferences
 Jan. 24-26, 2018 – CASA Winter Conference (Palm Springs)
 Feb. 1, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
 Feb. 6, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)
 Feb. 15, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
 Feb. 26-28, 2018 – CASA Washington D.C. Policy Forum
 Mar. 1, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
 Mar. 6, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)
 Mar. 15, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
 Apr. 3, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)
 Apr. 5, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
 Apr. 11, 2018 – CASA WateReuse CA Public Policy Forum, Sacramento

ORAL REPORTS (Items 14 through 17)
It is recommended that the Board receive and file the following:

14. Regulatory Compliance Report
15. Committee Reports (none)
16. Board Member Comments
Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief
announcement, or make a brief report on his or her own activities related to the VRSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda.
17. General Manager Comments
Brief announcements and report on General Manager and VRSD workforce activities.

ADJOURNMENT: Adjourn to the next Regular Meeting to be held February 15, 2018, 8:30
a.m. at the Ventura Regional Sanitation District office.