Ventura Regional Sanitation District

December 20, 2018 VRSD Board Meeting

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, December 20, 2018 at 8:30 a.m., at the Ventura Regional Sanitation District office, 1001 Partridge Drive, Ventura, California. The business to be transacted is as follows:

 

AGENDA

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1. Call Meeting to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors)
Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4. Public Comment (Items not on the agenda – 5 minute limit) Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT AGENDA (Items 5 only) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

5. Approval of Minutes: December 6, 2018 Regular Meeting

REGULAR AGENDA (Items 6 through 10)

 

6. Annual Review of and Proposed Revisions to District 2.1.02 Investment Policy

Consider and approve revisions to 2.1.02 Investment Policy

 

7. Approval of Amendment No. 1 to Contract No. 18-010 with Sam Hill & Sons, Inc. for Facilities Maintenance and Repair Services

Approve, and authorize the Board Chair to sign, Amendment No. 1 to Contract No. 18-010 with Sam Hill & Sons, Inc. to increase the amount by $150,000 to an amount not to exceed $175,000.

8. Approval of Amendment No. 1 to Contract No. 16-033 with J.W. Enterprises for Portable Restroom and Related Services

Approve, and authorize the Board Chair to sign, Amendment No. 1 to Contract No. 16-033 with J.W. Enterprises to increase the total compensation by $25,000 to an amount not to exceed $47,000.

 

9. Approval of a Change Order to Increase Total Compensation in Purchase Order No. 2568 to P&F Distributors for Materials and Supplies

Approve issuance of a change order to Purchase Order No. 2568 to P&F Distributors to increase the total compensation amount by $25,000 for a revised total amount no to exceed $50,000.

10. Approval of Purchase Order No. 2749 to Haaker Equipment Company for a new Vactor 2115 Plus Jet Rodder Truck for Use on Wastewater Projects

Approve issuance of a Purchase Order No. 2749 to Haaker Equipment Company for a new Vactor 2115 Plus Jet Rodder Truck in an amount not to exceed $450,133.16 and approve a Budget increase of $25,133.16

INFORMATION ITEMS (Items 11 through 14)

It is recommended that the Board receive and file the following:

 

11. Revenue and Expense Report: November 2018
 
11. Disbursement Report: November 2018
12. Investment Report:  November 2018 – to be delivered at meeting
 
13. Future Meetings, Seminars and Conferences

s   January 10, 2019 ,8:30 a.m. – Special Board Meeting (VRSD Board Room)

s   January 16-18, 2019 – League of Cities New Mayors and Councilmembers Academy, Sacramento

s   January 23-25, 2019 – CASA Winter Conference, Palm Springs)s

s   January 23-25, 2019 – CASA Winter Conference, Palm Springs

ORAL REPORTS (Items 15 through 18)

It is recommended that the Board receive and file the following:

 

15. Regulatory Compliance Report  (none)
16. Committee Reports  (none)

 

17. Board Member Comments

Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.  A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda.

18. General Manager Comments

Brief announcements and report on General Manager and VRSD workforce activities.

ADJOURNMENT: Adjourn to the next Regular Meeting to be held January 10, 2019, 8:30 a.m. at the Ventura Regional Sanitation District office.