February 16, 2023 VRSD Board Meeting


NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, February 16, 2023 at 8:30 a.m. at the Ventura Regional Sanitation District office, 4105 W. Gonzalez Road, Oxnard, California.


The Board agenda is posted at least 72 hours preceding the Board Regular meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54956. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1. Call Meeting to Order, Roll Call
2. Pledge of Allegiance
3. Agenda Review  (General Manager/ Board of Directors) Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.
4. Public Comment (Items not on the agenda – 5 minute limit)Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should email their comments (preferably before the meeting) to the Clerk at clerk@vrsd.com. The Clerk will then read them into the record at the appropriate time.

PRESENTATION (Item 5 only)

5. Receive & File PFM Asset Management, LLC – 4th Quarter Review of VRSD Investment Portfolio

CONSENT AGENDA (Item 6 only) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

6. Approval of Minutes: January 19. 2023 Regular Meeting

REGULAR AGENDA (Items 7 through 9)

7. 2023 Board Committee Appointments

  1. Conduct nominations and election for the Chairperson of the Ventura Regional Sanitation District Board of Directors to the Chairperson for Calendar Year 2023; and
  2. Conduct an election for the Vice-Chairperson of the Ventura Regional Sanitation District Board of Directors for Calendar Year 2023.
8. Approve, and Authorize Staff to Sign, Proposed Contract with Waste Management Enviroserv and Purchase Order with Patriot Environmental, and Norit Amerias, Inc. For the Carbon Change Out at the Toland Road Landfill  

A. Approve issuance of the following documents to be signed by District staff with the following vendors:

  1. Agreement or Purchase Order (in a form acceptable to the District General Counsel) with Waste Management Enviroserv for the disposal of the Carbon in an amount not to exceed $60,000.
  2. Purchase Order No. 10109 to Patriot Environmental for the removal and installation of the Carbon in an amount not to exceed $37,653.30.
  3. 3.Purchase Order No. 10108 to Norit Americas, Inc. for the purchase of the Carbon in an amount not to exceed $52,046.50

B. Approve a budget adjustment of $74,700 which is to come from the District’s available funds.

9. Review VRSD Bylaws and Board Meeting Policies & Procedures  

Receive and File Legal Counsel review of governing Bylaws and related Board meeting policies and procedures including an update on amended teleconference provisions in the Brown Act Open Meetings Law.

INFORMATION ITEMS (Items  10 through 12)

It is recommended that the Board receive and file the following:

10. Disbursement Report: January 2023
11. Investment Report: January 2023
12. Future Meetings, Seminars and Conferences

  • Mar. 2, 2023, 8:30 a.m. – Regular Board Meeting, District Office
  • Mar. 7, 2023, 8:30 a.m. – P&F Committee Meeting, District Office
  • Mar. 16, 2023, 8:30 a.m. – Regular Board Meeting, District Office

ORAL REPORTS (Items 13 through 16)

It is recommended that the Board receive and file the following:

13. Regulatory Compliance Report (None)
14. Committee Reports (None)
15. Board Member Comments and Future Agenda Items Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda. (Gov. Code §54954.2(a)(3))
16. General Manager Comments Brief announcements and report on General Manager and VRSD workforce activities.

ADJOURNMENT: Adjourn to Regular Meeting to be held March 2, 2023, 8:30 a.m., at the Ventura Regional Sanitation District office.