January 11, 2018 VRSD Special Board Meeting

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District  Board of Directors will hold a SPECIAL MEETING on Thursday, January 11, 2018 at 8:30 a.m. the Ventura Regional Sanitation District office, 1001 Partridge Drive, Ventura, California. The business to be transacted is as follows:


The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 4954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under overnment Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s site,
at www.vrsd.com.


1. Call Meeting to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors)
Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4. Public Comment (Items not on the agenda – 5 minute limit)
Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to
comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a
manner as possible.

CONSENT AGENDA (Item 5 only) Matters listed under Consent Agenda are
considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the onsent Agenda for separate action.

5. Approval of Minutes: December 21, 2017 Regular Meeting

REGULAR AGENDA (Items 6 through 8)

6. Election of Calendar Year 2018 Officers

A. Vote to elevate the Chairman-elect of the Ventura Regional Sanitation
District Board of Directors to the Chairman for Calendar Year 2018; and

B. Conduct an election for Chairman-elect of the Ventura Regional Sanitation
District Board of Directors for Calendar Year 2018.

7. District Representation and Attendance at the California Association of Sanitation
Agencies (CASA) 2018 Washington, D.C. Policy Forum

A. Designate the Board Chairman or his designee to represent the VRSD
Board of Directors at the CASA Washington, D.C. Policy Forum, February
26 through 28, 2018; and

B. Approve payment of approximately $4,000 to cover cost of CASA
Washington, D.C. Policy Forum attendance.

8. Thomas Fire Update – Staff will provide the latest information regarding facility
damages, repairs, costs, reimbursements, and acceptance of fire debris at the
Toland Road Landfill.

INFORMATION ITEMS (Items 9 through 12)
It is recommended that the Board receive and file the following:

9. Revenue and Expense Report: (none)

10. Disbursement Report: December 2017 (hand-delivered)

11. Investment Report: November 2017

12. Future Meetings, Seminars and Conferences
Jan. 17-19, 2018 – League of CA Cities New Mayors & Councilmembers
Academy (Sacramento)
 Jan 18, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
 Jan. 24-26, 2018 – CASA Winter Conference (Palm Springs)
 Feb. 1, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
 Feb. 6, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)
 Feb. 15, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
 Feb. 26-28, 2018 – CASA Washington D.C. Policy Forum

ORAL REPORTS (Items 13 through 16)
It is recommended that the Board receive and file the following:

13. Regulatory Compliance Report (none)
14. Committee Reports (none)
15. Board Member Comments
Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda.

16. General Manager Comments
Brief announcements and report on General Manager and VRSD workforce activities.

ADJOURNMENT: Adjourn to the next Regular Meeting to be held February 1, 2018, 8:30 a.m. at the Ventura Regional Sanitation District office.