July 19, 2018 VRSD Board Meeting


NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, July 19, 2018 at 8:30 a.m., at the Ventura Regional Sanitation District office, 1001 Partridge Drive, Ventura, California. The business to be transacted is as follows:



The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1. Call Meeting to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors)
Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4. Public Comment (Items not on the agenda – 5 minute limit) Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT AGENDA (Items 5 only) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

5. Approval of Minutes: June 21, 2018 Regular Meeting; June 28, 2018 Special Meeting

REGULAR AGENDA (Items 6 through 7)

6. Consider Pros and Cons of Audio and Video Recording of All VRSD Board and Board Committee Meetings That Are Open to the Public

Receive and file report from Legal Counsel and General Manager on this agenda item.  Provide direction to Legal Counsel and General Manager accordingly.

7. Formation of a Two-Board Member Ad Hoc Committee to Consider Potential Conflicts and Solutions Relating to the Contract Between VRSD and Mark S. Norris Consulting, LLC and the Contract Between VRSD and Triunfo Sanitation District

Form a two-Board Member ad hoc committee to work with staff and Special Legal Counsel and meet with a corresponding two Board Member ad hoc committee from the Triunfo Sanitation District with the goal of analyzing and addressing potential conflicts and solutions relating to VRSD Contract No. 17-011 with Mark S. Norris Consulting, LLC and Contract No. 15-014 with the Triunfo Sanitation District.

INFORMATION ITEMS (Items 8 through 11)

It is recommended that the Board receive and file the following:

8. Revenue and Expense Report: preliminary June 2018
9. Disbursement Report:   June 2018
10. Investment Report: May 2018
11. Future Meetings, Seminars and Conferences

s    Aug 8-10 – CASA 63rd Annual Conference, Monterey

s   Sept. 3, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)

s   Sept. 6, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)

s   Sept. 12-14, 2018 – League of California Cities Annual Conference, Long Beach

s   Sept. 20, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)

s         Sept. 24-27, 2018. – CSDA Annual Conference, Indian Wells

ORAL REPORTS (Items 12 through 15)

It is recommended that the Board receive and file the following:

12. Regulatory Compliance Report (none)
13. Committee Reports

s  Executive Committee

14. Board Member Comments

Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda.

15. General Manager Comments

Brief announcements and report on General Manager and VRSD workforce activities.

 ADJOURNMENT: Adjourn to the next Regular Meeting to be held September 6, 2018, 8:30 a.m. at the Ventura Regional Sanitation District office.