June 18, 2020 VRSD Board Meeting

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING by teleconference on Thursday, June 18, 2020 at 8:30 a.m.

In accordance with the California Governor’s Executive Orders declaring a State of Emergency and the County of Ventura Health Officer’s Local Health Emergency Declaration as a result of the threat of the Covid-19 virus, the VRSD Board of Directors meeting will be held via video conference.

This meeting is being held via Zoom and all attendees are muted by default. To join via computer, click the link on the meeting date and time: https://us02web.zoom.us/j/82746422877.

If you do not have speakers or a microphone on your computer, you can dial in for audio. Call (669) 900-9128 or (253) 215-8782 and enter ID 827 4642 2877.

If you would like to speak during the public comment portion of the meeting, or if you would like to speak on a particular agenda item, please:

 

1. ONLINE: Raise your hand, or use the Q&A panel to submit written comments;

 

1. PHONE: press *9 to raise your hand, *6 to send a request to be unmuted before making any verbal comments; OR

 

3.       Public comment on an agenda item may also be accepted by email to JulietRodriguez@vrsd.com. All public comments sent via email must be received by 4:00 p.m. (PDT) on Wednesday, June 17, 2020, to be read into the public record. Please indicate in the subject line, the agenda item number. Comments received after an agenda item has been heard by the VRSD Board will be made a part of the administrative record if received prior to the end of the meeting.

The business to be transacted is as follows:

AGENDA

The Board agenda is posted at least 74 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54956. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1.	Call Meeting to Order, Roll Call
2.	Pledge of Allegiance
3.	Agenda Review (General Manager/Board of Directors) Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.
4.	Public Comment  (Items not on the agenda – 5 minute limit) Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

 

CONSENT AGENDA (Item 5 only)

5.	Approval of Minutes: May 21, 2020 Regular Meeting

REGULAR AGENDA (Items 6 through 8)

6.	Approval of Amendment No. 2 to Contract No. 19-038 with Geosyntec Consultants, Inc. for Engineering Consulting Services at the Toland Road Landfill Approve, and authorize the Board Chair to sign, Amendment No. 2 to VRSD Contract No. 19-038, with Geosyntec Consultants, Inc., to increase the total compensation by $27,000 for a revised total compensation amount not to exceed $77,000. Approve the transfer of funds totaling $27,000 from approved Solid Waste capital funding for the Toland Expansion Phase 2C project to the Landfill Leachate project.
7.	Consider,  Adopt, and Authorize Proposed Fiscal Year 2020-2021 District Goals Review and Receive VRSD Staff’s recommended Goals for FY2020-2021. Add, delete, or modify VRSD Staff’s recommended Goals for FY2020-2021. Approve the Goals for FY2020-2021.

8.	District Business Continuity Plan – Staffing Receive and File the Business Continuity Plan – Staffing.

INFORMATION ITEMS (Items 9 through 12)

It is recommended that the Board receive and file the following:

9.	Revenue and Expense Report:  May 2020
10.	Disbursement Report: May 2020
11.	Investment Report: May 2020
12.	Future Meetings, Seminars and Conferences s    May 21, 2020, 10:30 a.m. – VCREA Meeting, Ventura County Government Center s    July 2, 2020, 8:30 a.m. – Regular Board Meeting s    July 7, 2020, 8:30 a.m. – P&F Committee Meeting s    July 16, 2020, 8:30 a.m. – Regular Board Meeting s    July 16, 2020, 10:30 a.m. – VCREA Meeting, Ventura County Government Center

 ORAL REPORTS (Items 13 through 16)

It is recommended that the Board receive and file the following:

13.	Regulatory Compliance Report  (none)
14.	Committee Reports ¨     Facilities  Committee

15.	Board Member Comments Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda. (Gov. Code §54954.2(a)(3))
16.	General Manager Comments Brief announcements and report on General Manager and VRSD workforce activities.

REGULAR AGENDA (Item 17 only)

17.	Consider Modification of the Terms and Conditions of Employment Regarding the General Manager Consider modification of the terms and conditions of employment regarding General Manager following closed session performance evaluation.

CLOSED SESSION  (Item 18 only)

It is the intention of the Ventura Regional Sanitation District Board of Directors to meet in closed session to consider the following item:

18.	PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code § 54957) Title: General Manager.

ADJOURNMENT: Adjourn to Regular Meeting to be held July 2, 2020, 8:30 a.m. via video conference.