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Ventura Regional Sanitation District

March 5, 2020 VRSD Board Meeting

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, March 5, 2020 at 8:30 a.m., at the Ventura Regional Sanitation District office, 1001 Partridge Drive, Ventura, California. The business to be transacted is as follows:

AGENDA

The Board agenda is posted at least 74 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54956. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1. Call Meeting to Order, Roll Call
2. Pledge of Allegiance
3. Agenda Review (General Manager/Board of Directors)

Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4. Public Comment  (Items not on the agenda – 5 minute limit)

Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

 

PRESENTATIONS (Items 5 and 6)

5. Presentation and Proclamation for Maria Guerra for Her Outstanding Service to the Ventura Regional Sanitation District
6. Receive & File PFM Asset Management, LLC – 4th Quarter Review of VRSD Investment Portfolio

CONSENT AGENDA (Items 7 through 9) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

7. Approval of Minutes: January 16, 2020 Regular Meeting

 

8. Consideration and Approval of Amendment No. 3 to VRSD Contract No 17-013 With FTI Services, Inc. for Information Technology Services

  1. Approve, and authorize the Board Chair to sign, Amendment No. 3 to VRSD Contract No. 17-013 (Information Technology (IT) services) with FTI Services, Inc. for an additional amount of $18,502 and a total compensation amount not to exceed $590,502.
  2. Approve transfers totaling $18,502.
9. Consideration and Approval of the FY 2021 Hourly Rates for VRSD Services

Approve and adopt the FY20-21 Hourly Rates for VRSD Services.

REGULAR AGENDA (Items 10 through 12)

10. 2020 Committee Appointments (Reconsideration of 02/06/2020 Action)

Discuss and approve Chair Perello’s recommendations for Committee appointments to the Facilities Committee, Personnel & Finance Committee, and Primary and Alternate Representatives to the Ventura County Regional Energy Alliance.

11. Receive and File Staff Presentation in Response to Triunfo Water & Sanitation District’s (TWSD) Request to Analyze the Effect Replacing VRSD’s Central Administration Division Services with Their Own

Receive and File the staff presentation regarding an inquiry from the Triunfo Water and Sanitation District (TWSD) regarding TWSD’S in-housing plans.

12. Proposed Budget Adjustments to Fund Ongoing Leachate Operations Management Activities at the Toland Road Landfill

  1. Approve the transfer of funds totaling $370,000 from approved Coastal Landfill maintenance and Internal Service Fund maintenance funding.
  2. Approve a budget adjustment appropriating $280,000 from the District’s non-restricted available funds.

INFORMATION ITEMS (Items 13 through 16)

It is recommended that the Board receive and file the following:

13. Revenue and Expense Report: January 2020
 
14. Disbursement Report: January 2020
15. Investment Report: January 2020
 
16. Future Meetings, Seminars and Conferences

s   Feb. 20, 2020, 8:30 a.m. – Regular Board Meeting

s   Feb. 24-26, 2020 – CASA 2020 Washington D.C. Conference

s   Mar. 2, 2020, 8:30 a.m. – P&F Committee Meeting

s   Mar. 5, 2020, 8:30 a.m. – Regular Board Meeting

 

ORAL REPORTS (Items 17 through 20)

It is recommended that the Board receive and file the following:

17. Regulatory Compliance Report  (none)
18. Committee Reports

¨     Personnel & Finance Committee

19. Board Member Comments

Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda.

20. General Manager Comments

Brief announcements and report on General Manager and VRSD workforce activities.

 

ADJOURNMENT: Adjourn to Regular Meeting to be held March 19, 2020, 8:30 a.m. at the Ventura Regional Sanitation District office.