Ventura Regional Sanitation District

March 15, 2018 VRSD Board Meeting

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, March 15, 2018 at 8:30 a.m., at the Ventura Regional Sanitation District office, 1001 Partridge Drive, Ventura, California. The business to be transacted is as follows:

 

AGENDA

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special  accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1. Call Meeting to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors)
Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued
from the Board agenda.

4. Public Comment (Items not on the agenda – 5 minute limit)
Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT AGENDA (Items 5 through 6) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

5. Approval of Minutes: February 15, 2018 Regular Meeting

6. Approval of Compensation Agreement with the City of Camarillo for a Hotel Conference Center Project

REGULAR AGENDA (Items 7 through 8)

7. Discuss and Provide Direction to Staff on VRSD Central Administration Cost Overhead Allocation Methodology

Recommendations:

A. Consider eight different scenarios developed by VRSD staff for the allocation of Central Administration overhead costs to VRSD’s core operations departments, and direct staff to prepare FY2018-2019 Budgets for VRSD, Saticoy Sanitary District (SSD), and Triunfo Sanitation District (TSD) in accordance with one of the scenarios.

B. Direct staff to prepare FY2018-2019 Budgets for VRSD, SSD, and TSD such that overhead charges to the Solid Waste Department, SSD, and TSD for the year will be charged or recovered in twelve monthly amounts.

8. Thomas Fire Update
Staff will provide the latest information regarding facility damages, repairs, costs, reimbursements, and acceptance of fire debris and related waste at the Toland Road Landfill.

INFORMATION ITEMS (Items 9 through 15)

It is recommended that the Board receive and file the following:
9. Revenue and Expense Report: January 2018
10 Disbursement Report: February, 2018
11. Investment Report: January 2018
12. Future Meetings, Seminars and Conferences

♦ Mar. 28, 2018, 8:30 a.m. – Facilities Committee Meeting (VRSD Board Room)
♦ Apr. 3, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)
♦ Apr. 5, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
♦ Apr. 11, 2018 – CASA WateReuse CA Public Policy Forum, Sacramento
♦ May 1, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)
♦ May 3, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
♦ May 22-23, 2018 – CSDA Legislative Days, Sacramento

ORAL REPORTS (Items 13 through 16)
It is recommended that the Board receive and file the following:

13. Regulatory Compliance Report (none)
14. Committee Reports

  • Personnel & Finance Committee

15. Board Member Comments

Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda.

16. General Manager Comments
Brief announcements and report on General Manager and VRSD workforce activities.

ADJOURNMENT: Adjourn to the next Regular Meeting to be held February 1, 2018, 8:30 a.m. at the Ventura Regional Sanitation District office.