May 5, 2022 VRSD Board Meeting

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING by teleconference on Thursday, April 21, 2022 at 8:30 a.m.

In accordance with Government Code §54593, as amended by Statutes 2021, chapter 165, the California Governor’s Executive Orders declaring a State of Emergency and the County of Ventura Health Officer’s Local Health Emergency Declaration as a result of the threat of the Covid-19 virus, the VRSD Board of Directors meeting will be held via tele/video conference

This meeting is being held via Zoom and all attendees are muted by default. To join via computer, click the link on the meeting date and time: https://us02web.zoom.us/j/81350936868 .

If you do not have speakers or a microphone on your computer, you can dial in for audio. Call (669) 900-9128 or (253) 215-8782 and enter ID 813 5093 6868 .

If you would like to speak during the public comment portion of the meeting, or if you would like to speak on a particular agenda item, please:

 

  1. ONLINE: Raise your hand, or use the Q&A panel to submit written comments;
  2. PHONE: press *9 to raise your hand, *6 to send a request to be unmuted before making any verbal comments; OR
  3. Public comment on an agenda item may also be accepted by email to JulietRodriguez@vrsd.com.All public comments sent via email must be received by 4:00 p.m. (PDT) on the day before the scheduled Board meeting, to be read into the public record. Please indicate in the subject line of your email, the agenda item number you are commenting on. Emailed comments received after the deadline above but before the end of the meeting will be made a part of the administrative record.

The business to be transacted is as follows:

AGENDA

The Board agenda is posted at least 72 hours preceding the Board Regular meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54956. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1. Call Meeting to Order, Roll Call
2. Pledge of Allegiance
3. Agenda Review General Manager/ Board of Directors)

Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

 

4 Public Comment (Items not on the agenda – 5 minute limit)

Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should email their comments (preferably before the meeting) to the Clerk at JulietRodriguez@vrsd.com. The Clerk will then read them into the record at the appropriate time.

 

CONSENT AGENDA (Item 5 only) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

5. Approval of Minutes: April 21, 2022 Regular Meeting, April 21, 2022 Special Meeting

REGULAR AGENDA (Items 6 through 11)

6.  

Consideration and Adoption of Proposed VRSD Resolution No. 22-04 Authorizing Continued Use of Teleconference Meetings in Accordance with Government Code Section 54953, Subdivision (e) (AB 361)

Adopt proposed VRSD Resolution No. 22-04 Authorizing Teleconference Meetings of the Legislative Bodies of the Ventura Regional Sanitation District for the Period of May 5, 2022 through June 4, 2022.

7. Consideration and Approval of Amendment No. 1 to VRSD Contract No 21-004 and Amendment No. 2 to VRSD Conract No. 19-005 with the City of Santa Paula for Wastewater Facility Operation, Management & Maintenance, and Wastewater Collection System and Stormwater Sewer System Maintenance, Respectively

  1.  Approve, and Authorize the Board Chairperson to sign, Amendment No. 1 to VRSD Contract No. 21-004 with the City of Santa Paula for Wastewater Facility Operation, Management & Maintenance in an amount not to exceed $1,171,920; and
  2. Approve, and Authorize the Board Chairperson to sign, Amendment No. 2 to VRSD Contract No. 19-005 with the City of Santa Paula for Wastewater Collection System and Stormwater Sewer System Maintenance in an amount not to exceed $575,821.
8. Consideration and Approval of Proposed VRSD Contract No. 22-011 with the Top O’Topanga Community Association for Wastewater Facilities Maintenance

Approve, and Authorize the Board Chairperson to sign, VRSD Contract No. 22-011 with Top O’Topanga Community Association for Wastewater Facilities Maintenance in an amount not to exceed $247,478.

9. Update Regarding Fiscal Year 2022-23 Water/Wastewater Contracts

Receive and File Staff Report.

10. Update Regarding Fiscal Year 2022-23 Solid Waste Contracts

Receive and File Staff Report.

11. Draft Strategic Plan

  1. Receive and file the staff presentation.
  2. Discuss the draft VRSD 2022 Draft Strategic Plan and direct staff on required changes.
  3. Approve the VRSD 2022 Draft Strategic Plan.

INFORMATION ITEMS (Items  12 through 15)

It is recommended that the Board receive and file the following:

12. Quarterly Financial Report: none
 
13. Disbursement Report: none
14. Investment Report: none
 
15. Future Meetings, Seminars and Conferences

  •       May 19, 2022, 8:30 a.m. – VRSD Board Meeting
  •       May 19, 2022, 10:30 a.m. – VCREA Board Meeting
  •       June 2, 2022, 8:30 a.m. – VRSD Board Meeting
  •       June 7, 2022, 8:30 a.m. – VRSD P&F Committee Meeting

 ORAL REPORTS (Items 16 through 19)

It is recommended that the Board receive and file the following:

16. Regulatory Compliance Report  (None)
17. Committee Reports (None)
18. Board Member Comments and Future Agenda Items

Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda. (Gov. Code §54954.2(a)(3))

19. General Manager Comments

Brief announcements and report on General Manager and VRSD workforce activities.

CLOSED SESSION (Items 20 and 21)

It is the intention of the Ventura Regional Sanitation District Board of Directors to meet in closed session to consider the following items:

20. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code § 54957)

Title: General Manager

21. CLOSED SESSION – Conference with legal Counsel – Anticipated Litigation

Significant exposure to litigation pursuant Government Code Section 54956.9, subdivision (d)(2) involving two (2) potential cases.

ADJOURNMENT: Adjourn to Regular Meeting to be held May 19, 2022, 8:30 a.m. via video conference.