May 7, 2020 VRSD Board Meeting
NOTICE OF MEETING
NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING by teleconference on Thursday, May 7, 2020 at 8:30 a.m.
IN ACCORDANCE WITH THE CALIFORNIA GOVERNOR’S EXECUTIVE ORDERS DECLARING A STATE OF EMERGENCY AND THE COUNTY OF VENTURA HEALTH OFFICER’S LOCAL HEALTH EMERGENCY DECLARATION AS A RESULT OF THE THREAT OF THE COVID-19 VIRUS, THE VRSD BOARD OF DIRECTORS MEETING WILL BE HELD VIA VIDEO CONFERENCE.
This meeting is being held via Zoom and all attendees are muted by default. To join via computer, click the link on the meeting date and time: https://us02web.zoom.us/j/81243507242
If you do not have speakers or a microphone on your computer, you can dial in for audio. Call (669) 900-9128 or (253) 215-8782 and enter ID 812 4350 7242.
If you would like to speak during the public comment portion of the meeting, OR IF YOU WOULD LIKE TO SPEAK ON A PARTICULAR AGENDA ITEM, PLEASE:
1. ONLINE: Raise your hand, or use the Q&A panel to submit written comments;
2. PHONE: press *9 to raise your hand, *6 to send a request to be unmuted BEFORE MAKING ANY verbal comments; OR
3. PUBLIC COMMENT ON ANY AGENDA ITEM MAY ALSO BE ACCEPTED BY EMAIL TO JULIETRODRIGUEZ@VRSD.COM. ALL PUBLIC COMMENTS SENT VIA EMAIL MUST BE RECEIVED BY 5:00 P.M. (PDT) ON WEDNESDAY, MAY 6, 2020, TO BE READ INTO THE PUBLIC RECORD. PLEASE INDICATE IN THE SUBJECT LINE, THE AGENDA ITEM NUMBER. A COPY OF THE TELECONFERENCE CALL RECORDING WILL BE POSTED ON THE VRSD WEBSITE HTTP://WWW.VRSD.COM WITHIN 24 HOURS OF THE CONCLUSION OF THE VRSD BOARD OF DIRECTORS MEETING. COMMENTS RECEIVED AFTER AN AGENDA ITEM HAS BEEN HEARD BY THE VRSD BOARD WILL BE MADE A PART OF THE ADMINISTRATIVE RECORD IF RECEIVED PRIOR TO THE END OF THE MEETING.
The business to be transacted is as follows:
The Board agenda is posted at least 74 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54956. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.
|1.||Call Meeting to Order, Roll Call|
|2.||Pledge of Allegiance|
|3.||Agenda Review (General Manager/Board of Directors)
Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.
|4.||Public Comment (Items not on the agenda – 5 minute limit)
Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.
|5.||Receive & File PFM Asset Management, LLC – 1st Quarter Review of VRSD Investment Portfolio|
|6.||Approval of Minutes: March 5, 2020 Regular Meeting; April 2, 2020 Regular Meeting|
REGULAR AGENDA (Items 7 through 9)
|7.||Approve and Adopt the Proposed Ordinance Setting Sewer Service Charges for the Malibu Bay Club Property – First Reading of Ordinance No. VRSD-115
A. Conduct the first reading, by title only, of proposed Ordinance No. VRSD-115 adopting sewer service charges for the next five years(FY2021 through FY2025) for the rate payers/property owners at the Malibu Bay Club residential development;
B. Schedule a Public Hearing and Board action on July 02, 2020, to conduct the second reading, by title only, and consider adoption of Ordinance No. VRSD-115; and
C. Direct staff to initiate Proposition 218 rate procedures by notifying the Malibu Bay Club rate payers/property owners of the proposed change in their sewer service charges.
|8.||Approval of Proposed Emergency Sick Leave and Family Medical Care Leave Policy
A. Approve and Authorize the Emergency Sick Leave and Family Medical Care Leave Policy; and
B. Approve and Authorize the use of the Request for Family and Medical Leave Act (“FMLA”) Public Health Emergency Leave and/or Emergency Paid Sick Leave form.
|9.||Approval of Amendment No. 5, to VRSD Contract No. 15-027 (City of Oxnard Agreement No. 7167-15-CM), Agreement for Consulting Services Related to Closed Oxnard Landfills
Approve, and authorize the Board Chair to sign, Amendment No. 5 to VRSD Contract No. 15-027 (City of Oxnard Agreement No. 7167-15-CM), Agreement for Consulting Services.
INFORMATION ITEMS (Items 10 through 13)
It is recommended that the Board receive and file the following:
|10.||Revenue and Expense Report: March 2020|
|11.||Disbursement Report: March 2020|
|12.||Investment Report: March 2020|
|13.||Future Meetings, Seminars and Conferences
s May 21, 2020, 8:30 a.m. – Regular Board Meeting
s May 21, 2020, 10:30 a.m. – VCREA Meeting, Ventura County Government Center
s June 2, 2020, 8:30 a.m. – P&F Committee Meeting
s June. 4, 2020, 8:30 a.m. – Regular Board Meeting
s June 18, 2020, 8:30 a.m. – Regular Board Meeting
s July 2, 2020, 8:30 a.m. – Regular Board Meeting
ORAL REPORTS (Items 14 through 17)
It is recommended that the Board receive and file the following:
|14.||Regulatory Compliance Report (none)|
¨ Personnel & Finance Committee
|16.||Board Member Comments
Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda.
|17.||General Manager Comments
Brief announcements and report on General Manager and VRSD workforce activities.
ADJOURNMENT: Adjourn to Regular Meeting to be held May 21, 2020, 8:30 a.m. via video conference.
Board Meeting Audio
Items 1-4 (Call to Order/Roll Call, Pledge of Allegiance, Agenda Review, Public Comment)
Item 5 (Receive and File PFM Asset Management, LLC 1st Quarter Review of VRSD Investment Portfolio)
Item 6 (Approval of Minutes: March 5, 2020 Regular Meeting; April 2, 2020 Regular Meeting) and
Item 7 (Approve and Adopt the Proposal Ordinance Setting Sewer Service Charges for the Malibu Bay Club Property - First Reading of Ordinance No. VRSD-115)
Item 8 (Approval of Proposed Emergency Sick Leave and Family Medical Care Leave Policy)
Item 9 (Approval of Amendment No. 5 to VRSD Contract No. 15-027 (City of Oxnard Agreement No. 7167-15-CM), Agreement for Consulting Services Related to Closed Oxnard Landfills)
Items 10-13 (Information Items)
Items 14-17 (Oral Reports)