Ventura Regional Sanitation District

May 17, 2018 VRSD Board Meeting

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, May 17, 2018 at 8:30 a.m., at the Ventura Regional Sanitation District office, 1001 Partridge Drive, Ventura, California. The business to be transacted is as follows:

 

AGENDA

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1. Call Meeting to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors)
Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4. Public Comment (Items not on the agenda – 5 minute limit) Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT AGENDA (Items 5 through 6) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

5. Approval of Minutes: April 19, 2018 Regular Meeting

REGULAR AGENDA (Items 6 through 9)

6. Approve, and Authorize Purchasing Agent to sign, an Amendment to VRSD Purchase Order No. 2320 With Sam Hill & Sons, Inc. for a $70,000 Increase in Total Compensation for Emergency Repair and Maintenance Services
Approve issuance of an amendment to VRSD Purchase Order No. 2320 to Sam Hill & Sons, Inc., in order to increase the amount by $70,000 for a revised total amount not to exceed $170,000 for emergency repair and maintenance services.
Purchase Order

7. Malibu Bay Club Onsite Wastewater Treatment System Sewer Service Charges for Collection on County of Ventura Tax Rolls for Fiscal Year 2018-19

A. Accept the VRSD report listing parcels at the Malibu Bay Club to be placed on the County tax rolls for collection of related sewer service charges in FY 2018-19 (Exhibit A); and

B. Set 8:30 a.m. on June 21, 2018, at the Ventura Regional Sanitation District Board Room, 1001 Partridge Drive, Ventura, California, as the time and place for a public hearing to be held on the VRSD report listing parcels at the Malibu Bay Club to be placed on the County tax rolls for collection of related sewer service charges in FY 2018-19; and

C. Approve and Adopt the proposal to have Malibu Bay Club onsite wastewater treatment system sewer service charges for FY 2018-19 collected on the County of Ventura tax rolls (Exhibit B); and

D. Direct VRSD staff to publish notice of June 21, 2018 hearing in accordance with Government Code section 6066 (Exhibit C).

INFORMATION ITEMS (Items 8 through 11)
It is recommended that the Board receive and file the following:

8. Revenue and Expense Report: March 2018

9. Disbursement Report: March and April 2018

a. Voided Payment Report

b. Disbursement Report

10. Investment Report: March 2018

11. Future Meetings, Seminars and Conferences

♦  May 22-23, 2018 – CSDA Legislative Days, Sacramento

♦  May 31, 2018, 8:30 a.m. – Special Board Meeting (Toland Road Landfill)

♦  June 5, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)

♦  June 7, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)

♦  June 21, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)

♦  July 3, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)

♦  July 5, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)

♦  July 19, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)

ORAL REPORTS (Items 12 through 15)
It is recommended that the Board receive and file the following:

12. Regulatory Compliance Report (none)

13. Committee Reports

♦  Personnel & Finance Committee

14. Board Member Comments
Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda.

15. General Manager Comments
Brief announcements and report on General Manager and VRSD workforce activities.

CLOSED SESSION (Items 16 only)
It is the intention of the Ventura Regional Sanitation District Board of Directors to meet in closed session to consider the following items:

16. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code § 54957 – Public Employee Performance Evaluations – Title: General Manager.

ADJOURNMENT: Adjourn to a Special Meeting to be held May 31, 2018, 8:30 a.m. at the Toland Road Landfill office.