June 5, 2025 VRSD Board Meeting

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, June 5, 2025 at 8:30 a.m. at the Ventura Regional Sanitation District office, 4105 W. Gonzalez Road, Oxnard, California.

AGENDA

The Board agenda is posted at least 72 hours preceding the Board Regular meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54956. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1. Call Meeting to Order, Roll Call
 
2. Pledge of Allegiance
 
3. Agenda Review  (General Manager/ Board of Directors) Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.
4. Public Comment (Items not on the agenda – 5 minute limit)Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should email their comments (preferably before the meeting) to the Clerk at clerk@vrsd.com. The Clerk will then read them into the record at the appropriate time.
   

CONSENT AGENDA (Item 5 only) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

5.

Approval of Minutes: May 15, 2025 Regular Meeting

   

REGULAR AGENDA (Items 6 through 9) 

6.

PUBLIC HEARING – ORDINANCE REGULATING THE USE OF THE MALIBU BAY CLUB ONSITE WASTEWATER TREATMENT SYSTEM AND ADOPTING SEWER SERVICE CHARGES – SECOND READING OF ORDINANCE NO. VRSD-118

 

A. Conduct a public hearing regarding the proposed rules, fees and charges for the Malibu Bay Club Onsite Wastewater Treatment System, Ordinance No.
VRSD-118:

  1. Call to order.
  2. Receive staff report and recommendations.
  3. Report of written communications received by Clerk of the Board pursuant to Proposition 218 notice and protest requirements.
  4. Public comment.
  5. Close public hearing.
  6. Discussion by Board of Directors.

B. Conduct the second reading, by title only, of Ordinance No. VRSD-118, Regulating the use of Malibu Bay Club Onsite Wastewater Treatment System and Adopting Sewer Service Fees and Charges; and

C. Approve and Adopt Ordinance No. VRSD-118 regulating the Use of Malibu Bay Club Onsite Wastewater Treatment System (“OWTS”) and Adopting Sewer Service Fees and Charges to become effective July 1, 2025.

   
7.

ADOPTION OF VRSD BOARD RESOLUTION NO. 25-01 REGARDING COLLECTION OF SEWER SERVICE CHARGES THROUGH THE VENTURA COUNTY TAX ROLL

 

Recommendations

  1. Adopt VRSD Board Resolution No. 25-01 Regarding Collection of Sewer Service Charges by the County of Ventura; and
  2. Adopt Report (Attachment 1 or Attachment 2 depending upon the outcome of Proposed Ordinance No. VRSD-118 regarding rates for the Malibu Bay Club onsite wastewater treatment system) which lists the Assessor’s Parcel Numbers and the corresponding amount of charges proposed for collection on the County tax rolls; and
  3. Direct VRSD staff to file a certified copy of the adopted reports and ordinance with the Ventura County Auditor-Controller; and
  4. Direct staff to coordinate collection of sewer service charges on the general Ventura County tax rolls with the County Auditor-Controller, Assessor, and Tax Collector, and to submit to the Auditor-Controller all required forms and data needed to place direct assessments on the tax roll.
   

8.

CONSIDER AND APPROVE OF PROPOSED VRSD POLICY NO. HR-1.1.17, COMPLIANCE WITH AB 2561(GOV. CODE §3502.3) ON VACANCIES, RECRUITMENT AND RETENTION; AND HOLD A PUBLIC HEARING IN ACCORDANCE WITH VRSD POLICY NO. HR-1.1.17

 

Recommendations

  1. Approve and adopt VRSD Policy HR-1.1.17, Compliance with AB 2561 (Gov. Code §3502.3) on Vacancies; and Recruitment and Retention
  2. Hold a public hearing in accordance with VRSD Policy HR-1.1.17, to present information on the status of vacancies and recruitment and retention efforts at the District
   

9.

CONSIDER, APPROVE, AND ADOPT THE PROPOSED FISCAL YEARS 2025-26 AND 2026-27 DISTRICT BUDGET

 

Recommendations

  1. Approve the Proposed Fiscal Years 2025-26 and 2026-27 Budget; and
  2. Adopt VRSD Resolution No. 25-02 Adopting the Fiscal Years 2025-26 and 2026-27 Budget; or
  3. Provide direction for changes to be incorporated in final document

INFORMATION ITEMS (Items 10 through 12)

It is recommended that the Board receive and file the following:

10. Disbursement Report: None 
 
11. Investment Report: None 
   
12.

Future Meetings, Seminars and Conferences

  • June 19, 2025, 8:30 a.m.- Regular Board Meeting, District Office
  • July 1, 2025, 8:30 a.m.-P&F Committee Meeting, District Office 
  • July 3, 2025, 8:30 a.m.- Regular Board Meeting, District Office
  • July 17, 2025, 8:30 a.m.- Regular Board Meeting, District Office
  • July 30 to August 1, 2025, California Association of Sanitation Agencies (CASA) Annual Conference, San Diego, CA
   

ORAL REPORTS (Items 13 through 17)

It is recommended that the Board receive and file the following:

13.

Regulatory Compliance Report:  None

 
14.

Committee Reports: None

   
15. Board Member Comments and Future Agenda Items Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda. (Gov. Code §54954.2(a)(3))
 

16.

General Manager Comments

Brief announcements and report on General Manager and VRSD workforce activities

CLOSED SESSION (Item 17 only)

It is the intention of the Ventura Regional Sanitation District Board of Directors to meet in closed session to consider the following items:

 
 

17.

CLOSED SESSION – CONFERENCE WITH LEGAL COUNSEL –  ANTICIPATED LITIGATION

(Government Code Section 54956.9(d)(4)) – one case

ADJOURNMENT: Adjourn to Regular Meeting to be held June 19, 2025, 8:30 a.m. at the Ventura Regional Sanitation District office.