May 15, 2025 VRSD Board Meeting

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, May 15, 2025 at 8:30 a.m. at the Ventura Regional Sanitation District office, 4105 W. Gonzalez Road, Oxnard, California.

AGENDA

The Board agenda is posted at least 72 hours preceding the Board Regular meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54956. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1.	Call Meeting to Order, Roll Call
2.	Pledge of Allegiance
3.	Agenda Review  (General Manager/ Board of Directors) Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4.

Public Comment (Items not on the agenda – 5 minute limit)Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should email their comments (preferably before the meeting) to the Clerk at clerk@vrsd.com. The Clerk will then read them into the record at the appropriate time.

PRESENTATION (Item 5 only)

5.	Receive and File PFM Asset Management, LLC – 1st Quarter Review of VRSD Investment Portfolio

CONSENT AGENDA (Item 6 only) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

6.	Approval of Minutes: May 1, 2025 Regular Meeting

REGULAR AGENDA (Items 7 through 9) 

7.	Consider and Approve the List of Labor Market Agencies to be used for The Compensation Study Approve the list of labor market agencies for the compensation study currently being undertaken.
8.	Consider and Approve an Engagement Letter with Lebeau Thelen LLP for Legal Services  Related to The Comprehensive Groundwater Adjudication Case,  OPV Coalition, ET Al. V. Fox Canyon Groundwater Management Agency, ET Al., Santa Barbara Superior Court Case No. VENCI00555357 A. Consider, Approve, and Direct the General Manager to sign, the Joint/Multiple Client Disclosure and Consent Agreement from LeBeau Thelen; and B. Consider, Approve, and Direct the General Manager to sign, the Engagement Letter – OPV Coalition et al. v. Fox Canyon Groundwater Management Agency, et al., Santa Barbara Superior Court Case VENCI100555357 with LeBeau Thelen LLP for legal services for said case in an initial amount not to exceed $3,500
9.	Consider and Approve Offering A $50,000 Incentive Payment to Enhance the Recruitment of a Solid Waste Superintendent, which is critical to District Operations in the Solid Waste Division of the Operations Department Approve offering and providing a one-time incentive payment of $50,000 for the impending recruitment of the vacant Solid Waste Superintendent position in the following manner: $25,000 to be paid in the first paycheck (but subject to claw-back until passing probation at twelve months of employment) $25,000 to be paid upon completion of two years of satisfactory employment

INFORMATION ITEMS (Items 10 through 12)

It is recommended that the Board receive and file the following:

10.	Disbursement Report: April 2025
11.	Investment Report: April 2025
12.	Future Meetings, Seminars and Conferences June 3, 2025, 8:30 a.m.- P&F Committee Meeting, District Office  June 5, 2025, 8:30 a.m.- Regular Board Meeting, District Office June 19, 2025, 8:30 a.m.- Regular Board Meeting, District Office July 1, 2025, 8:30 a.m.-P&F Committee Meeting, District Office  July 3, 2025, 8:30 a.m.- Regular Board Meeting, District Office July 17, 2025, 8:30 a.m.- Regular Board Meeting, District Office July 30 to August 1, 2025, California Association of Sanitation Agencies (CASA) Annual Conference, San Diego, CA

ORAL REPORTS (Items 13 through 17)

It is recommended that the Board receive and file the following:

13.	Regulatory Compliance Report:  None
14.	Committee Reports: None

15.	Board Member Comments and Future Agenda Items Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda. (Gov. Code §54954.2(a)(3))
16.	General Manager Comments Brief announcements and report on General Manager and VRSD workforce activities

CLOSED SESSION (Item 17 only)

It is the intention of the Ventura Regional Sanitation District Board of Directors to meet in closed session to consider the following items:
	17.	CLOSED SESSION – CONFERENCE WITH LEGAL COUNSEL –  ANTICIPATED LITIGATION (Government Code Section 54956.9(d)(4)) – one case

ADJOURNMENT: Adjourn to Regular Meeting to be held June 5, 2025, 8:30 a.m. at the Ventura Regional Sanitation District office.