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    • May 1, 2025 VRSD Board Meeting

    NOTICE OF MEETING

    NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, May 1, 2025 at 8:30 a.m. at the Ventura Regional Sanitation District office, 4105 W. Gonzalez Road, Oxnard, California.

    AGENDA

    The Board agenda is posted at least 72 hours preceding the Board Regular meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54956. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

    1. Call Meeting to Order, Roll Call
     
    2. Pledge of Allegiance
     
    3. Agenda Review  (General Manager/ Board of Directors) Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.
    4. Public Comment (Items not on the agenda – 5 minute limit)Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should email their comments (preferably before the meeting) to the Clerk at clerk@vrsd.com. The Clerk will then read them into the record at the appropriate time.
       

    CONSENT AGENDA (Item 5 only) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

    5.

    Approval of Minutes: April 3, 2025 Regular Meeting
       

    6.

    Consider And Approve Proposed Increases To Landfill Disposal Fees In VRSD Contract No. 11-007 With Athens Services For Fiscal Year 2025-2026

    Approve and adopt the following fee increases in VRSD Contract No. 11-007 with Athens Services for:

    1. Direct Haul Loads in the amount of $1.37 (3.30% increase) per ton from $41.56 per ton to $42.93 per ton; and
    2. Transfer Loads in the amount of $1.27 (3.30% increase) per ton from $38.53 per ton to $39.80 per ton.

    REGULAR AGENDA (Items 7 through 9) 

    7.

    Consider and Approve a Proposed Contract with CPS HR Consulting for Preparation of Classification and Compensation Studies in an Amount not to Exceed $54,700

    1. Approve, and Authorize the Chairperson to sign, VRSD Contract No. 25-005 with CPS HR Consulting in the amount not to exceed $54,700 for preparation of classification and compensation studies.
    2. Approve a budget adjustment of $9,601 from available fund balance to help pay for this contract.
       

    8.

    Consider and Approve  Purchase Order for an Additional $20,000 For Sespe Consulting [VRSD Purchase Order No. 10154]; and Approve FY 2024-25 Budget Adjustment to Allocate $40,153 for Land Use Consulting Services for the Renewal of the Closed Bailard Landfill Conditional Use Permit (Cup) for a Total Contract Amount not to Exceed $70,000.

    1. Approve issuance of a purchase order to add an additional $20,000 to Purchase Order No. 10154 for Sespe/Trinity Consultants, Inc. for a revised not to exceed contract amount of $70,000; and
    2. Approve a budget adjustment of $40,153 to cover costs of consulting services for the CUP renewal at the closed Bailard Landfill.
       

    9.

    Consideration and Approval of FY 2024-25 Budget Adjustment Of $3,000 for Additional  Appropriations for Toland Road Landfill Litter/Brush Removal

    Consider and Approve FY 2023-24 Budget adjustment in the amount of $3,000 for additional appropriations needed to fund litter/ brush removal at Toland Landfill.
       

    10.

    Consider And Approve Purchase Order With Pine Environmental For A New Toxic Vapor Analyzer (TVA) For Landfill Gas Monitoring

    Approve issuance of proposed VRSD Purchase Order No. 10194 with Pine for a new Toxic Vapor Analyzer in an amount not to exceed $28,621.25.
       

    11.

    Consider and Approve Proposed Purchase Order with Quinn Company for a New Caterpillar D9 Bulldozer To Be Used At The Toland Road Landfill

    Consider and Approve issuance of proposed VRSD Purchase Order No. 10195 with Quinn Company for new Caterpillar D9 Bulldozer in an amount not to exceed $1,488,022.12.

    INFORMATION ITEMS (Items 12 through 15)

    It is recommended that the Board receive and file the following:

    12. Disbursement Report: March 2025
     
    13. Investment Report: March 2025
       
    14.

    Future Meetings, Seminars and Conferences

    • May 6, 2025, 8:30 a.m. – P&F Committee Meeting, District Office 
    • May 15, 2025, 8:30 a.m.– Regular Board Meeting, District Office
    • June 3, 2025, 8:30 a.m.- P&F Committee Meeting, District Office 
    • June 5, 2025. 8:30 a.m.- Regular Board Meeting, District Office
       
    15.

    Newspaper Article:  

    1. April 4, 2025, LA Times, “State orders Chiquita Canyon Landfill to take corrective measures or face fines”.

    ORAL REPORTS (Items 16 through 20)

    It is recommended that the Board receive and file the following:

    16.

    Regulatory Compliance Report:  None
     
    17.

    Committee Reports: None
       
    18. Board Member Comments and Future Agenda Items Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda. (Gov. Code §54954.2(a)(3))
     

    19.

    General Manager Comments

    Brief announcements and report on General Manager and VRSD workforce activities

    CLOSED SESSION (Item 20 only)

    It is the intention of the Ventura Regional Sanitation District Board of Directors to meet in closed session to consider the following items:

    		  
     

    17.

    CLOSED SESSION – CONFERENCE WITH LEGAL COUNSEL –  ANTICIPATED LITIGATION

    (Government Code Section 54956.9(d)(4)) – one case

    ADJOURNMENT: Adjourn to Regular Meeting to be held May 15, 2025, 8:30 a.m. at the Ventura Regional Sanitation District office.