September 4, 2025 VRSD Board Meeting

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, September 4 2025 at 8:30 a.m. at the Ventura Regional Sanitation District office, 4105 W. Gonzalez Road, Oxnard, California.

AGENDA

The Board agenda is posted at least 72 hours preceding the Board Regular meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54956. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1.	Call Meeting to Order, Roll Call
2.	Pledge of Allegiance
3.	Agenda Review  (General Manager/ Board of Directors) Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4.

Public Comment (Items not on the agenda – 5 minute limit)Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should email their comments (preferably before the meeting) to the Clerk at clerk@vrsd.com. The Clerk will then read them into the record at the appropriate time.

Presentation (Items 5 through 7)

5.	Certificate of Appreciation Presented to Chris Theisen, General Manager, on his retirement after 9 years of service to VRSD

6.	Certificate of Appreciation Presented to Richard Jones, Director of Operations, on his retirement after 15 years of service to VRSD

7.	Receive and File PFM Asset Management, LLC – 2nd Quarter Review of VRSD Investment Portfolio

CLOSED SESSION (Item 8 only)

It is the intention of the Ventura Regional Sanitation District to meet in closed session to consider the following item:

8.	CLOSED SESSION – CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code section 54956.9(d)(1)) OPV Coalition et al. v. Fox Canyon Groundwater Management Agency (Case No. VENCI00555357)

CONSENT AGENDA (Item 9 only) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

9.	Approval of Minutes: August 5, 2025 Special Meeting

REGULAR AGENDA (Item 10 through 13) 

10.

Request for Board of Directors Ratification of Issuance of Purchase Order for $419,000 to Quinn Company for Repairs to the Caterpillar D9 Dozer; and Approval of $194,000 Budget Allocation. Recommendations: Ratify the issuance of an emergency Purchase Order under General Manager Authority to Quinn Company for repairs to the Caterpillar D9 dozer in the amount of $419,000; and Approval of an additional budget allocation of $194,000 in the FY 2025-26 Budget

11.

Consider and Approve Additional Funding in an Amount Not to Exceed $51,000 for Lebeau Thelen LLP for Legal Services  Related to the Comprehensive Groundwater Adjudication Case,  OPV Coalition, ET AL. V. Fox Canyon Groundwater Management Agency, ET AL., Santa Barbara Superior Court Case No. VENCI00555357 Consider and approve additional funding pursuant to the May 15, 2025, engagement letter with LeBeau Thelen–) for legal services in an amount not to exceed $51,000 regarding OPV Coalition et al. v. Fox Canyon Groundwater Management Agency, et al., Santa Barbara Superior Court Case VENCI00555357.

12.

Approve, and Authorize Board Chair to Sign, Amendment No. 1 to VRSD Contract No. 25-007 With Dragomir Design-Build, Inc. to Prepare a Landfill Expansion Feasibility Study for the Toland Road Landfill; and Approve a Budget Reallocation Of $143,000. Recommendations: Approve, and authorize the Board Chair to sign, Amendment No. 1 to Contract No. 25-007 with Dragomir Design-Build, Inc. for an amount not to exceed $143,000 to prepare a Landfill Expansion Feasibility Study for the Toland Road Landfill; and Approve a Budget reallocation of $143,000 for the Study.

INFORMATION ITEMS (Items 13 through 15)

It is recommended that the Board receive and file the following:

13.	Disbursement Report: July 2025
14.	Investment Report: July 2025
15.	Future Meetings, Seminars and Conferences September 18, 2025, 8:30 a.m.– Regular Board Meeting, District Office October 2, 2025, 8:30 a.m.– Regular Board Meeting, District Office October 7, 2025, 8:30 a.m. – P&F Committee Meeting, District Office October 15, 2025, 8:30 a.m.– Regular Board Meeting, District Office

ORAL REPORTS (Items 16 through 19)

It is recommended that the Board receive and file the following:

16.	Regulatory Compliance Report:  None
17.	Committee Reports: None

18.	Board Member Comments and Future Agenda Items Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda. (Gov. Code §54954.2(a)(3))
19.	General Manager Comments Brief announcements and report on General Manager and VRSD workforce activities

ADJOURNMENT: Adjourn to Regular Meeting to be held September 18, 2025, 8:30 a.m. at the Ventura Regional Sanitation District office.