Ventura Regional Sanitation District

June 21, 2018 VRSD Board Meeting

NOTICE OF MEETING

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District Board of Directors will hold a REGULAR MEETING on Thursday, June 21, 2018 at 8:30 a.m., at the Ventura Regional Sanitation District office, 1001 Partridge Drive, Ventura, California. The business to be transacted is as follows:

 

AGENDA

The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1. Call Meeting to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors)
Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4. Public Comment (Items not on the agenda – 5 minute limit) Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT AGENDA (Items 5 only) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

5. Approval of Minutes: May 17, 2018 Regular Meeting; May 31, 2018 Special Meeting

PRESENTATIONS (Items 6 through 7)

6. Receive and File PFM Asset Management, LLC – 1st Quarter Review of VRSD Investment PortfolioPresentation will be done by conference call.

 

7. Conduct Financial Auditor Entrance Interview with Gardenya Duran of Rogers, Anderson, Malody, & Scott, LLP

 

REGULAR AGENDA (Items 8 through 10)

8. Public Hearing Regarding the Collection of Malibu Bay Club’s Sewer Service Charges Through the County Tax Rolls

A.           Conduct a public hearing to receive written and oral comments on the proposal to collect sewer service charges via the property tax statement; and

B.           Adopt the report (Attachment 1) which has the assessor’s parcel numbers and the corresponding amount of charges proposed for collection on the tax rolls; and

C.           Adopt VRSD Resolution No. 18-01 Regarding Collection of Sewer Service Charges by the County of Ventura;

D.           Direct staff to file a certified copy of the adopted reports and resolution with the Ventura County Auditor-Controller; and

E.           Direct staff to coordinate collection of sewer service charges on the general Ventura County tax rolls with the County Auditor-Controller, Assessor, and Tax Collector, and to submit to the Auditor-Controller all required forms and data needed to place direct assessments on the tax roll.

 

9. California Association of Sanitation Agencies Designation of Agency Representatives and Electronic Transmission Consent Form

A.           Reaffirm current Ventura Regional Sanitation District (VRSD) Representatives to the California Association of Sanitation Agencies (CASA): VRSD Agency Representative: Jim Monahan; First Alternate: John Sharkey, and Second Alternate: Joel Price and direct staff to return the completed Designation of Agency Representatives to CASA; or

B.           Designate one representative and two alternates to CASA to exercise Ventura Regional Sanitation District’s (VRSD) voting rights and other privileges on behalf of VRSD and direct staff to return the completed Designation of Agency Representatives to CASA; and

C.            Consider whether to complete the Consent to Electronic Transmission, and if so, approve having the VRSD Board’s representative sign the Consent to Electronic Transmission and designate the Clerk of the Board to send and receive official communications to and from CASA.

10. Resolution of the Ventura Regional Sanitation District Board of Directors to Authorize Appropriations Commencing July 1, 2018 Based on Prior Year Spending, Until Such Time as the Fiscal Year 2018-19 Budget is Adopted

Adopt Resolution No. 18-02 to authorize continuing the appropriations of the Fiscal Year 2017-18 operating and capital improvement budgets until such time as the FY2018-19 operating and capital improvement budgets are adopted.

 

INFORMATION ITEMS (Items 11 through 14)

 

It is recommended that the Board receive and file the following:

 
11. Revenue and Expense Report: April 2018, May 2018
 
12. Disbursement Report:   May 2018
13. Investment Report: April 2018
 
14. Future Meetings, Seminars and Conferences

s    July 3, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)

s    July 5, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)

s    July 17, 2018, 8:30 a.m. – Executive Committee Meeting (VRSD Board Room)

s    July 19, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)

s    Aug 2, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)

s    Aug 7, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)

s    Aug 8-10 – CASA 63rd Annual Conference, Monterey

ORAL REPORTS (Items 15 through 18)

 

It is recommended that the Board receive and file the following:

 

15. Regulatory Compliance Report (none)
16. Committee Reports (none)
17. Board Member Comments

Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief announcement, or make a brief report on his or her own activities related to the VRSD.   A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda.

18. General Manager Comments

Brief announcements and report on General Manager and VRSD workforce activities.

 

ADJOURNMENT: Adjourn to the next Regular Meeting to be held July 5, 2018, 8:30 a.m. at the Ventura Regional Sanitation District office.