February 15, 2018 VRSD Board Meeting

NOTICE IS HEREBY GIVEN that the Ventura Regional Sanitation District
Board of Directors will hold a REGULAR MEETING on Thursday,
February 15, 2018 at 8:30 a.m., at the Ventura Regional Sanitation District office, 1001 Partridge Drive, Ventura, California. The business to be transacted is as follows:


The Board agenda is posted at least 72 hours preceding the Board meeting, and contains all items on which Board action will be allowed pursuant to Government Code Section 54954.2. Action will be taken on unanticipated items only when an emergency (as defined in Government Code Section 54956.5) exists or as otherwise allowed under Government Code Section 54954.2(b). In compliance with the Americans with Disabilities Act, if you need special accommodation/assistance to participate in a District event, please call the California Relay Service TDD line at (800) 735-2929 or the Clerk of the Board at (805) 658-4642 at least 48 hours prior. Notification prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to participate. Copies of individual reports may be requested from the Clerk of the Board or viewed on the District’s website, at www.vrsd.com.

1. Call Meeting to Order, Roll Call

2. Pledge of Allegiance

3. Agenda Review (General Manager/Board of Directors)
Consider and approve, by majority vote, minor revisions to the Board agenda items or related attachments and any item added to, removed from, or continued from the Board agenda.

4. Public Comment (Items not on the agenda – 5 minute limit)
Opportunity for members of the public to briefly address the Board on items NOT on the agenda, In accordance with Government Code Section 54953(a). Persons wishing to comment on agenda items should complete a speaker card and submit it (preferably before the meeting) to the Clerk. The Chairman will then recognize them at the appropriate time. Once recognized, persons should step to the podium, clearly state their name and address for the record, and address the item being considered in as brief, clear, and concise a manner as possible.

CONSENT AGENDA (Item 5 only) Matters listed under Consent Agenda are considered to be routine, non-controversial, and are normally approved by one motion without discussion. If discussion is requested by a member of the Board on any Consent Agenda item, or if a member of the public wishes to comment on an item, that item may be removed from the Consent Agenda for separate action.

5. Approval of Minutes: February 1, 2018 Regular Meeting

PRESENTATION (Items 6 only)
6. Receive and File PFM Asset Management, LLC – 4th Quarter Review of VRSD Investment Portfolio

REGULAR AGENDA (Items 7 through 11)

7. California Office of Emergency Services “Designation of Applicant’s Agency Resolution” for Ventura Regional Sanitation District’s Federal Financial Disaster Assistance Application.

Approve, and direct the Clerk of the Board to certify, the “Designation of Applicant’s Agent Resolution for Non-State Agencies,” which will authorize the VRSD General Manager, Director of Operations, and Director of Finance to act on behalf of VRSD in applying for federal financial assistance in response to all open and future disasters for a period of up to three years.

8. Ventura Regional Sanitation District Comprehensive Annual Financial Report for
the Year Ended June 30, 2017

It is recommended the Board receive and file the audited Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2017.

9. Approval of Amendment No. 9 to Increase the Total Compensation for VRSD Contract No. 10-025 with Lockhart Staffing, Inc., for Contract Labor Services at the Toland Road Landfill and Closed Landfill Sites

Approve and authorize the Board Chair to sign, Amendment No. 9 to VRSD Contract No. 10-025 with Lockhart Staffing, Inc. to increase the total compensation by an amount not to exceed $100,000.

10. Certificate of Achievement for Excellence in Financial reporting for the Fiscal Year Ended June 30, 2016

Receive and file the GFOA Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended June 30, 2016 CAFR.

11. Thomas Fire Update
Staff will provide the latest information regarding facility damages, repairs, costs, reimbursements, and acceptance of fire debris and related waste at the Toland Road Landfill.

INFORMATION ITEMS (Items 12 through 15)
It is recommended that the Board receive and file the following:

12. Revenue and Expense Report: (hand carried)
13. Disbursement Report: January 2018
14. Investment Report: (none)
15. Future Meetings, Seminars and Conferences
 Feb. 26-28, 2018 – CASA Washington D.C. Policy Forum
 Mar. 1, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
 Mar. 6, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)
 Mar. 15, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
 Apr. 3, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)
 Apr. 5, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)
 Apr. 11, 2018 – CASA WateReuse CA Public Policy Forum, Sacramento
 May 1, 2018, 8:30 a.m. – P&F Committee Meeting (VRSD Board Room)
 May 3, 2018, 8:30 a.m. – Regular Board Meeting (VRSD Board Room)

ORAL REPORTS (Items 16 through 19)
It is recommended that the Board receive and file the following:

16. Regulatory Compliance Report
Receive and file report on County Watershed Protection Department Notices of Violation for abandoned wells on closed landfill property.

17. Committee Reports (none)

18. Board Member Comments
Opportunity for Board members to briefly comment on matters they deem appropriate to the business of VRSD. A Board member may ask a question of staff for clarification, make a brief
announcement, or make a brief report on his or her own activities related to the VRSD. A Board member may also provide a reference to staff or other resources for factual information, or request staff to report back to the Board at a subsequent meeting concerning a matter related to the VRSD business. The Board may also direct staff to place a matter of business on a future VRSD Board agenda.

19. General Manager Comments
Brief announcements and report on General Manager and VRSD workforce activities.

ADJOURNMENT: Adjourn to the next Regular Meeting to be held March 1, 2018, 8:30
a.m. at the Ventura Regional Sanitation District office.